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BAITMATES FISHING COMP RULES, TERMS AND CONDITIONS

COMPETITION DATES

The Hirepool Baitmates Fishing competition runs for 33 days from 12.01am March 29th – 11.59pm April 30th 2024. All catches must be CAUGHT between this period and be of legal length for the area caught. All catches must be ENTERED via the competition website by 11.59pm May 1st 2024 to be eligible for prizes.

FISHING AREA

The fishing area is anywhere within the NZ economic zone.

ENTRY

• Entry is open any angler in possession of a Hirepool Baitmates Measure Mat.

• Entry is $25 for Children (up to 16 years of age), $40 for Hirepool Trade Account Customers and $50 for all others.

• A SMS text will be sent when your angler pack is ready to collect at your designated Hirepool branch.

• The Hirepool Baitmates Fishing Competition is open to New Zealand Residents only. Any prizes won must be able to be delivered to a New Zealand address. The fishing area is anywhere within the NZ economic zone.

ELIGIBLE SPECIES

Snapper, Kingfish, Kahawai, Trevally, Gurnard (red gurnard only), Tarakihi, and Blue Cod are all eligible for the adult and kids sections, provided they have been measured and photographed on an official Hirepool Baitmates Fishing Competition measure mat.

A digital photograph must be submitted that clearly shows the whole fish on the measure, confirms the measurement precisely, and the placement complies with the rules for measuring your catch (see "Measuring your catch for The Hirepool Baitmates Fishing Competition" below).

FISHING METHOD

Unless specified in the category name, the catch being entered must have been caught on a rod and reel. Konitikis and long lines are not permitted however a drone is permitted if a maximum of 3 hooks are being used.

ENTRIES PER DAY

A maximum of one fish caught per species per angler per day can be entered. The Date Caught must be correct and it is NOT permissable claim any catch as caught in subsequent days following the day caught. If more than one catch is entered for the same species on any given day, only the first catch entered will be reviewed and any further catches submitted for the same species will be disregarded.
Fish must be reasonably fresh and in good condition. Each individual fish can only be entered once - i.e: Multiple entries of the same fish not permitted by either the same or multiple individuals.

ANGLER CARD FOR CATCH PHOTOS

All anglers will be provided with a Baitmates angler card (plus a spare) in their angler pack. On March 28th, a unique code will be sent via text and email.

This code needs to be written on the Baitmates angler card and the card needs to be clearly visible in catch photos for your fish to be approved. In the instance you lose or misplace the card, it is acceptable for the unique code to be written on a piece of paper and placed on the fish.

If the unique code is not visible in your catch photo, your fish will be automatically disqualified and there will be no dispensation provided.

PRIZE TERMS AND CONDITIONS

Any prizes won must be able to be delivered to a New Zealand address

SPECIES PRIZES

1. Species prizes are awarded at the end of the Competition period which runs from March 29th to April 30th 2024 and winners in the respective categories will be announced on May 8th via uploaded video on the Baitmates Facebook Group page and via email on May 9th.

2. For the adults section there will be 1st - 5th adult prizes awarded for the longest Snapper, Kingfish & Kahawai and 1st - 3rd prizes awarded for the longest Trevally, Tarakihi, Blue Cod, Gurnard.

3. For both the adults and kids sections there will be 3 mystery length prizes awarded for each species.

4. The mystery length for each species will be determined prior to the start of the competition and will remain sealed until the competition is over.

5. In the event of more than one entry being tied for a prize (for either longest fish or mystery length), a random draw of the tied parties will determine the winner.

6. Anglers are only able to be awarded one placing prize per species, however they can win a placing prize and mystery length prize for the same species. In the event an angler qualifies for winning multiple placing prizes for the same species. They will be awarded the highest place possible and then the next angler on the respective species leaderboard will be awarded the prize.

7. All prizes will be awarded as shown unless due to unforeseen circumstances, such as but not limited to reasons of stock availability or a particular prize is no longer available. The Hirepool Baitmates Fishing Competition reserves the right to alter prizes at any time where the new prize value is equivalent to or greater than the normal retail value of the prize being replaced.

WEEKLY SPOT PRIZES

1. There will be 10 adults and 5 kids spot prizes awarded weekly from all anglers who have entered (and had approved) one or more fish in that week.

2. Each angler only receives 1 entry into the draw regardless of how many fish have been entered that week (for the avoidance of doubt, any registered participant in the Hirepool Baitmates Fishing Competition who uploads one catch in any day will have the same chance of winning the prize draw as a participant who uploads several catches).

3. For the purposes of eligibility for the weekly prize draws, the date used is the date caught, NOT the date uploaded of the entry to www.hirepoolfishingcomp.co.nz

4. Weekly Spot Prizes will be announced weekly via email and in the Hirepool Baitmates Facebook Group.

GRAND PRIZE

1. All anglers who submit at least 3 fish during the competition period will be eligible for the grand prize draw to win a fishing charter in the local region of the winner for the them and 3 friends with Scott & Mig from Fishing & Adventure to attend as special guests. (note the charter will not be on Holy Ship)

2. Anglers will only receive 1 entry into the grand prize draw regardless of how many fish are entered during the competition period.

CHAMPION ANGLER PRIZE

A prize will be awarded for the angler that has the longest collective length of a Snapper, Kingfish & Kahawai entered throughout the competition period.
Fish can be entered on different dates and an entry will show on the leaderboard for the 'Champion Angler' category once a fish has been entered for all 3 species.

MEASURE MATS

There are 5 measure mats which are classified as official Hirepool Baitmates Fishing Competition measure mats (as above). Each mat has been issued as part of the Hirepool Baitmates fishing comp 2019, 2020, 2022, 2023 and 2024. Entries on other measure mats will be immediately disqualified.

THE HIREPOOL BAITMATES FISHING COMPETITION OFFICIAL MEASURE MAT (1.6M)

2024

2023

2022

2020

2019

The measure mat may not be modified so it will affect the ability to measure the fish accurately from the jaw tip. The vinyl measure may be shortened, however it may not be cut and re-joined.

While every care is taken with the production of the Hirepool Baitmates Fishing Competition measure mats, the organisers take no responsibility whatsoever in the use of this measure for the purposes of determining the legal length of any fish caught. The measure should be calibrated from time to time with another accurate measuring device.

MEASURING YOUR CATCH FOR THE HIREPOOL BAITMATES FISHING COMPETITION

A clear photograph of the fish, correctly placed on the measure, is critical for your entry into the competition. It is your responsibility to ensure you provide an image that we can use to validate your entry.

Place your fish on the official measure as shown below, sit your 2024 Baitmates Angler card (with the code) on the fish and take one or more digital photographs that clearly shows the whole fish, placed side-on, on the measure with either the upper or lower jaw touching the edge of the L shaped plastic end of the measure.

Ensure the V of the tail is clearly visible and as close to the midline of the measure as possible. Take the photo from directly above the fish looking down on it rather than from the front or side.

Distortions to a fish to increase its length will be immediately disqualified from the competition. Common distortions leading to disqualification include but are not limited to:

  1. Any significant cut made to the throat latch during bleeding process mutilating the neck into an unnatural position – common on Kahawai and Kingfish. At the sole discrection of the administrators, catches may be penalised where the cuts are minor.

CHECKLIST FOR ENTERING A FISH

  1. Make sure the photo is of sufficient quality and suitable to enable the species and length to be verified.

  2. The photo submitted must be in landscape format.

  3. Take several photos just in case. Shadows can cause problems if the fish is placed on part sun/part shadow.

  4. The tip of either the upper or lower jaw must touch the edge of the L shaped plastic end of the measure. It is permissible to place a hand or have someone hold the fish on the measure while a photo is taken, provided this does not obscure the fish or the Baitmates angler card significantly or prevent The Hirepool Baitmates Fishing Competition administrators from being able to validate your catch.

  5. The V of the tail should be as close to the midline of the measure as possible. Fish with a straight (e.g: trout & blue cod) or convex tail edge ( e.g: john dory) should be placed so the tail edge is as close to parallel as possible to the graduated lines on the measure. All fish including blue cod and gurnard should be placed side-on on the measure.

  6. The measure should be placed on a flat surface.

  7. The jaw of the fish must not be distorted in an attempt to exaggerate the length.

  8. Fish must be measured fresh and must not be significantly cut in a manner that alters the length. We strongly recommend you DO NOT gut or gill your catch before taking the photo as generally it will render the fish ineligible for the competition. Photos with the fish clean of any blood are preferred and images with excessive blood may be declined.

Please note that your fish may not be eligible for entry to the Hirepool Baitmates Fishing Competition if the above conditions are not met and/or the Hirepool Baitmates Fishing Competition administrators reserve the right to disqualify any catch at their sole and absolute discretion for any reason whatsoever including but not limited to suspected measure tampering, over mutilated fish and false date submissions.

HOW IS THE LENGTH DETERMINED?

For species with a V tail the innermost point of the V must touch or exceed the line on the measure to qualify for that 0.5cm increment. For example if your fish is just over 40cm but does not reach the 40.5cm mark then the length recorded will be 40.0cm.

For species with a straight or convex tail the measurement will be the point where the middle of the tail touches the measure. Please ensure your fish is placed so the tail is evenly spread and the middle of the tail is along the midline of the measure. If the tail appears to have been squeezed together your entry may be disqualified.

GENERAL CONDITIONS

CORRECT DETAILS

You agree that the contact details you provide will be accurate and valid at the time of registration. Your details may be supplied to sponsors associated with the fishing competition. You also agree that the Hirepool Baitmates Fishing Competition can send occasional newsletters with updates and important information about the competition from time to time.

AGE

Catch entries may be uploaded to the website by individuals of any age.

AMENDMENTS TO THE HIREPOOL BAITMATES FISHING COMPETITION RULES

The Hirepool Baitmates Fishing Competition organisers reserve the right to suspend the Competition, amend any aspect of the rules or terms and conditions without prior notice and for any reason whatsoever at their sole discretion.

AGREEMENT TO RULES, TERMS AND CONDITIONS

You agree to abide by these Rules, Terms and Conditions on registration.

OUR DECISION AND DISPUTES

The Hirepool Baitmates Fishing Competition organiser’s decision on all matters is final and no correspondence will be entered into.

INFORMATION SUBMITTED AND OUR PRIVACY POLICY

Any personal information or material that you submit to this website is subject to the Privacy Policy. The Privacy Policy forms part of these Terms of Use.

You agree that the information and material you submit with each catch entry (ie your name, a photo(s)) is able to be used by Hirepool Baitmates Fishing Competition and Competition sponsors for the purpose of advertising the Competition and/or to evidence your participation in the Competition.

All photos submitted by you will be treated as non-confidential and non-proprietary and become the property of Hirepool Baitmates Fishing Competition once submitted. Hirepool Baitmates Fishing Competition may licence, reproduce, publish, disclose, modify or adapt any photos submitted by you without restriction or payment to you.

Unless with your permission, under no circumstances will we knowingly sell, rent or give your private information including name, address, email to third parties other than to sponsors associated with the competition

We collect name and address information solely for the purpose of (i) your entry into the Competition, (ii) publicising your catch entries (which include publishing your name, submitted photos, and the location of your catch) and delivery of goods or services purchased by you via the website including electronic communications. Individual users are not identified in Website statistics. These statistics are used to improve the site and monitor traffic.

If you would like to view, modify or delete the information that we hold on you as a user of this website or customer, e-mail us or write to us and we will make the appropriate changes.

DISCLAIMER

When viewing the pages of this website, you acknowledge that you have read and accepted the following disclaimer.

The information on this website is provided for general information only. The Hirepool Baitmates Fishing Competition has provided this information for the benefit of users in good faith and with all reasonable care. Errors and omissions in this information may occur and The Hirepool Baitmates Fishing Competition does not accept any liability for any loss or damage which may directly or indirectly result from any opinion, information, advice, representation or omission contained on The Hirepool Baitmates Fishing Competition web site. By accessing or browsing the site, you acknowledge and agree to our terms, conditions and any relevant disclaimers. The Hirepool Baitmates Fishing Competition reserves the right to change any or all of the information contained in these terms or conditions at any time.

The Hirepool Baitmates Fishing Competition reserves the right to refuse service, remove or edit content at their sole discretion.

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